DMS Illumination Overview
Provides automated tools to extract and manipulate data from external systems for reporting, budget formulation, forecasting, tracking, accounting, funds control and analyses.
- Common Command-Wide System
- Export to Excel on demand
- Knowledge Management
- Automate complex business rules and data
- Eliminate mathematical and process errors
- Consistent with Lean Six-Sigma principles
Illumination Module Descriptions
BOCS Alt 1 for Operations and Maintenance (O&M) Accounts Module
A derivative of the Alt 1 Budget Office Classification System (BOCS) allows program offices to update estimated obligations planned, adding price and program growth, in each FY for submission to FMB by Object Classification Code / Inflation Category Code / Allowance Item Code (OCC/ICC/AIC) breakouts for O&M accounts. Controls are downloaded from PBIS/PBDD and spread to a lower level of detail required (Activity Group/Sub-Activity Group (AGSAG), Budgetary Execution Activity (BEA), budget PU, execution Project Unit (PU), Special Interest (SI), etc.). This will provide the ability to produce the OP-32, PB-15, OP-19, OP-26 and other budget exhibits and reports that are based on BOCS data. Excel spreadsheet web-loads are created for upload to FMB. Submission metrics provide accountability by tracking the analyst, date, and time for all changes. Interactive PB-15 exhibit allows narrative to be entered by program offices. Tables maintained by DFM analysts control user access and system privileges, inflation rates, OCC, ICC, AIC codes, and Product Group (PG) ownership.
BOCS Alt 2 for Investment Accounts Module
A derivative of the Alt 2 BOCS allows program offices to update estimated obligations planned in each FY for submission to FMB by OCC/ICC/AIC breakouts for investment accounts at the Budgetary Line Item / Project Unit (BLI/PU) level. BOCS’ controls are calculated using PBIS/PBDD controls multiplied by historical Office of Secretary of Defense (OSD) obligation rates for each appropriation and FY. This will provide the ability to produce the R-32, P-32, PB-15, OP-19, OP-26 and other budget exhibits and reports that are based on BOCS data. Excel spreadsheet web-loads are created for upload to FMB. Submission metrics provide accountability by tracking the analyst, date, and time for all changes. Interactive PB-15 exhibit allows narrative to be entered by program offices. Tables maintained by DFM analysts control user access and system privileges, inflation rates, OCC, ICC, AIC codes, and PG ownership.
Funding Document Module (FDM)
A derivative of the Funds Control Module, the FDM allows for the creation of unique Funding Document Numbers for processing through PR Builder and ultimately SABRS. It also provides a checkbook tracking features for Funding Documents against available allocation balance, storing a historical track of document revisions created against the account. Diagnostic reports for the various levels in SABRS identify variances and make reconciliation easier. Automatic email notification provides notice of all commitment changes to all interested parties. Tables maintained by analysts control user access and system privileges.
Allocation Control Module (ACM)
A derivative of the Funds Control Module, the ACM allows for tracking all allocation changes made in SABRS at any level of funding detail (BEA, Budgetary Execution Sub-Activity (BESA), Subhead, FundFunc, Regional Control Number (RCN), AGSAG, Marine Corps Product Code (MCPC), etc.) while interactively updating SABRS for the allocation changes required. Worksheets facilitate the spread of execution adjustments, such as canceled accounts, undistributed congressional reductions, Small Business Innovation Research (SBIR), taxes imposed by higher echelons, funding withholds, etc. An interactive Below Threshold Reprogramming (BTR) tool allows program offices to request BTRs online. DFM analysts are provided accounting and execution benchmark summaries for the accounts they oversee. Diagnostic reports for the various levels in SABRS identify variances and make reconciliation easier. Automatic email notification provides notice of all allocation changes to all interested parties. Tables maintained by analysts control user access and system privileges.
Budget Control Module (BCM)
A derivative of the PBIS Module and two BOCs modules, the BCM provides a place to download PBIS/PBDD POM and budget control data by Issue, Resource Sponsor (RS), SI, AGSAG, PU, quantity, dollars, etc., and manipulate for formulation of BOCS controls and to maintain tracks of internal Marine Corps ownership. A prorating tool allows issues to be prorated based on Total Obligation Authority (TOA), BOCS OCC, issues, inflation rate adjustments, etc., either as a percent or to hit a constant value. Analysts can maintain all tables required to track and display over 100 PBIS data fields, control user access and system privileges, congressional interest, RS identification, and many more.
Current Year Deficiency (CYD)
The CYD Module is not a derivative of any existing NHS Module and is unique to USMC-NHS. It provides the means for PG’s to request the movement of funding to other accounts to resolve any deficiencies in funding and allows allocators to define the funding sources to resolve the deficiency. In addition, it provides an approval workflow to provide accountability and sign-off of the CYD.
Execution Performance Module (EPM)
A derivative of the Execution Status Module. SABRS Status of Funds (SOF) and Active Commitments data is downloaded on a daily basis and used to produce accounting reports, execution benchmark variance reports, diagnostics reports, and to compare planned obligations and expenditures to actual obligation and expenditures entered in the Phasing Plan Module. Interactive tools allow program offices to explain reasons for slower and faster-than-planned execution. Year-end appropriation close-out tools identify and allow interactive funds status reporting for all uncommitted/unobligated balances, greatly improving DFM’s ability to sweep up and reapply expiring resources in a timely manner. Tables maintained by analysts control user access and system privileges, benchmarks, thresholds, on, accounting information, and PG ownership.
Budget Exhibits Module (BEM)
This module provides ability to update and submit Budget Exhibits for OMN, Procurement and RDT&E accounts. PBIS/PBDD controls are loaded into P-40’s, R-2’s, and R-2a’s. Delta checks between exhibits prevent errors. Common data elements are automatically pulled between exhibits. The module rolls/shifts previous budget cycle data to new cycle for updates. It includes PG, Strategic Business Team (SBT), DFM Financial Management Analyst (FMA), DFM Branch Head, DFM Controls Branch, and HQMC access, review, and submission levels, and provides budget edit access maintained by user level and the PG assigned. View only access is allowed regardless of Line Item assigned to provide transparency. Cycle and submission locks prevent budgets from editing to user levels as they are submitted by user levels. Metrics screen track dates submitted, rejected, and re-submitted within module. Rating screen allows comptroller office to rate budgets received from PG’s. Budget Productivity Indicator (BPI) screen tracks time spent preparing each budget. Export budgets to Excel in standardized format defined in FMR for submission to FMB.
Phasing Plans Module (PPM)
A derivative of the Phasing Plan Module allows users to define and/or upload total authority from various sources as PPM controls. This allows users to spread total authority to create planned obligations and expenditures for the duration of the account. It includes various reports, at a variety of levels rolled up / split out, and provides the ability to create phasing plan deliverables to HQMC, P&R, FMB, etc. Cycles, submission locks, and date/user timestamps are provided to preserve a historical record and provide accountability for planned obligations and expenditures.
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